Understanding Sorting in Shelf

Shelf offers comprehensive sorting options to help you organize and navigate your asset inventory efficiently. This guide explains our sorting system and how to use it effectively.

How to Sort Your Assets

1. Quick Sort: Use the "Sorted by" dropdown in the top menu
2. Column Selection: Click "Pick a column to sort by" to choose from all available fields
3. Direction Toggle: Switch between ascending/descending using the toggle switch
4. Clear Sorting: Reset to default using "Clear all"

Sort Behavior by Data Type

Text Values:

• Sorting is case-sensitive (uppercase letters come before lowercase)
• For alphanumeric text, characters are compared from left to right
• Numbers within text are treated as individual characters

Numeric Values:

• Assets are ordered by numeric value
• Empty values will appear at the beginning or end based on sort direction

Dates:

• Assets are ordered chronologically
• Ascending: Oldest dates appear first
• Descending: Newest dates appear first

Status Field:

• Organizes by availability state (Available, In custody, Checked out)

Tips for Effective Sorting

• Combine with Filters: Use sorting alongside filters for more precise organization
• Consistent Naming: Adopt standardized naming conventions for better results
• Leading Zeros: For numerical identifiers, use leading zeros (e.g., "Asset001")
• Export After Sorting: Use "Export selection" to download your organized asset list

Advanced Index Features

The Advanced Index view (accessible from the top right corner) enhances sorting with additional customization options and improved performance for larger asset collections.

If you have questions or suggestions about sorting, please contact our support team.

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