Early Check-in and Check-out of Bookings

How Early Check-in/Check-out Works

Early Check-out

When checking out assets before the scheduled start date:

• A warning message appears notifying you that the booking start date will be adjusted to the current time
• You can choose to:
  • Cancel the action
  • Adjust the date (updating the booking start date to now)
  • Proceed without adjusting dates

Early Check-in

When checking in assets before the scheduled end date:

• You receive a warning that the booking end date will be adjusted to the current time
• Options include:
  • Cancel
  • Adjust the date (updating the booking end date to now)
  • Proceed without changing dates

Original Booking Dates

The system preserves original booking information:

• Initial booking dates are stored as originalFrom and originalTo
• Original dates remain even when actual booking dates are adjusted
• Booking details display both the actual and original booking periods
• Access this information through your booking data export

Important Notes

• When creating or updating draft bookings, both actual and original dates are updated
• Original dates are preserved only during early check-in/check-out operations
• Scheduled reminders and overdue notifications follow actual booking dates, not original dates
• CSV exports include both actual and original booking dates

Use Cases

This feature helps when:

• Equipment is no longer needed for the full originally scheduled period
• Equipment must be returned early for urgent requests
• Tracking actual versus planned usage for reporting and analytics

The ability to track both original and adjusted periods provides transparency for resource planning and utilization analysis.