How to Generate a PDF Overview of Your Reserved Assets (Bookings)

Generating a PDF of Your Booking / Reservation

The bookings feature allows you to pre-book assets from your available inventory. Whether you're preparing for a big event or just need to keep track of equipment loans, having a printable list can be incredibly useful. Here's how to generate a PDF overview:

1. Navigate to any booking in your Shelf account
2. Locate the action dropdown menu
3. Click on "GENERATE PDF"

What's Included in the PDF?

When you generate a PDF, the server creates a comprehensive document containing:

• Workspace name
• Booking name
• Custodian responsible for the booking
• Booking period (start and end dates/times)
• Booking description
• Detailed asset data (name, kit, category, location, QR code)
• Date of PDF generation

Practical Applications

Users have found numerous valuable applications for this feature:

1. Pre-packing Checklist: Use the PDF as a checklist when packing items for transport, ensuring nothing is left behind.
2. Physical Sign-off: Collect physical signatures from custodians taking responsibility for assets, providing accountability.
3. Offline Backup: Keep a physical record of assets checked out, useful where digital access might be limited.
4. Inventory Audits: Quickly cross-reference physical assets against the booking list during audits or spot checks.

Best Practices

• Generate the PDF shortly before the booking start date to ensure up-to-date information.
• Consider keeping both digital and physical copies for redundancy.
• Use the QR codes on the PDF to quickly check in assets upon their return.