Understanding QR Code Swapping and Management in Shelf

The QR Code Swapping Feature

How it works

1. Navigate to the asset page
2. Click the dropdown menu and select "Relink new code"
3. Use the camera to scan a new QR code
4. Confirm the swap

Important: Once you link a new code, the old code becomes unusable and won't lead to any asset.

Types of QR Codes in Shelf

Two types of alternative codes exist in Shelf:

Unlinked Codes

• These are codes that belong to your workspace but aren't attached to any asset
• You can request unlinked codes specific to your workspace

Unclaimed Codes

• These are the codes used to generate asset labels for the Shelf store
• They can be used to swap codes on existing assets or create new assets/kits
• If an asset using an unclaimed code is deleted, that code becomes available again for use in any workspace

Scenarios and Use Cases

Scenario 1: Swapping with an Unlinked Code

• You have "Asset A" with its original QR code
• You request an unlinked code for your workspace
• You swap Asset A's code with the new unlinked code
• Result: Asset A now has the new code, and the old code becomes unlinked (available for use with another asset in that workspace)

Scenario 2: Swapping with an Unclaimed Code

• You have "Asset B" with its original QR code
• You have unclaimed codes from the Shelf store
• You swap Asset B's code with an unclaimed code
• Result: Asset B now has the new code, and the old code becomes unusable

Scenario 3: Deleting an Asset with an Unclaimed Code

• You create "Asset C" using an unclaimed code
• You later delete Asset C
• Result: The unclaimed code becomes available again for use in any workspace

Best Practices and Tips

• Always double-check before swapping codes to ensure you're using the correct new code
• Keep track of your unlinked and unclaimed codes to maintain an organized system
• Remember that swapping codes doesn't change any other asset information -- it only changes the QR code associated with the asset

Troubleshooting

If you encounter issues while swapping codes or have questions about code management, contact the support team at support@shelf.nu.