What's new

As we work on creating more natural flows for managing your gear. We have made a small enhancement that can save you valuable seconds in your operations. From now, you can create a new booking or add an asset to an existing booking from its asset page.

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The advanced asset index in Shelf provides powerful ways to view, filter, sort, and manage your assets. This guide covers all features and best practices for maximizing your asset management efficiency.

Kits offer a fast way to add a batch of assets to a booking or a reservation quickly. We have gotten comments that it would be great to collapse/expand the displayed kits on the booking page. We have made part of our most recent update. Available inmediately to all users with access to booking feature.

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Your asset database - available on the go. Install it to your phone and have always-on access to shelf.

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Did you or your team members make a reservation of assets with information that you'd like to slightly modify? Now you can revert back to 'draft' via the Actions dropdown on the booking view page. Available to all users that have access to bookings feature.

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Revolutionize your asset booking process with our new QR Scan-to-Add feature. Now, asset managers can effortlessly add items to bookings by simply scanning QR codes, making the process faster and more intuitive than ever before. Perfect for mobile and tablet users, this feature brings a new level of efficiency to your asset management workflow.

Exciting news! We've just launched a powerful new feature to enhance your asset management experience. You'll now find a 'Team' item in the sidebar, offering a comprehensive overview of all your team members. Click on any name to instantly view their assets under possession and complete booking history. This update streamlines team management and provides deeper insights into asset utilization. Explore the new Team section today and take control of your asset workflows like never before!

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We've refined our user roles to better serve your needs. The former "Self Service" role has been renamed to "BASE", and we've introduced a new "Self Service" role with enhanced capabilities. This update provides more flexibility in managing user access and streamlines the booking process. Check our updated Roles and Permissions page for full details.

We’re excited to announce that QR codes are now available for Kits! This new feature makes it easier than ever to manage and track your Kits and the assets included. A QR code gets generated for each Kit which also makes it possible to link unclaimed and unlinked codes directly to your Kits. This enhancement streamlines asset organization and accessibility, ensuring you can quickly identify and manage your inventory.

Importing assets is now easier! Our new process supports both comma and semicolon delimiters in CSV files, making data prep simpler. We've added new custom field types to suit your needs. Plus, Shelf now automatically creates or links categories, tags, and related entries during import, saving you time. Check out our updated docs to learn more and improve your inventory management!

We’re thrilled to announce one of our most requested features: Bulk Select and Actions! Starting with the asset index, you can now select multiple assets by page or across all pages in your workspace and perform bulk actions like Check Out, Update Location, Update Category, Delete & more. This powerful feature can be combined with filters and sorting, giving you unparalleled control and efficiency in managing your assets. Streamline your workflow!.

Ditch the hassle of designing and printing your own labels. Our rugged, laminated labels are specifically designed to work in tandem with Shelf, making it effortless to link or create new assets on the go. Simply scan the QR code and start tracking your equipment in minutes. Choose the label sizes that best fit your needs. We currently offer small, medium, and rectangular label. We print tags on A5 sized sheets. Each size contains different amounts of codes per sheet.

We’re thrilled to unveil the enhanced team management area in our settings! Now, managing your team is simpler and more intuitive than ever before. We’ve introduced separate tabs for registered users and Non-registered Members (NRMs), ensuring you can easily access and adjust settings tailored to each group. But that’s not all – we’ve also rolled out a game-changing feature: the ability to import Non-registered team members directly into your workspace. Say goodbye to manual registrations and hello to seamless integration of new team members!

Searching for assets just got easier! We’ve rolled out new sorting functionality for the asset index, allowing you to organize assets by Name, Date Created, and Date Updated. This enhancement makes it simpler to find what you need quickly. But we’re not stopping there! More sorting options are on the way, and soon, you’ll be able to enjoy advanced sorting across other indexes throughout the application.

We’re excited to announce the addition of the Bookings tab on the asset page! Now, you can easily view all bookings that include the specific asset directly on its page. This new feature provides a clear overview of the asset’s availability and scheduled reservations, making it simpler than ever to manage and plan your resources.

We are excited to announce that our new Kits feature is now fully integrated with Bookings! This powerful combination allows you to group related assets into Kits and easily manage their reservations. Book entire Kits at once, ensuring all necessary resources are reserved together.

We’ve added a handy new feature to our Bookings module: you can now generate PDF overviews of your bookings. These detailed, printable summaries are perfect for equipment managers, providing an organized list of all booked items. Print the PDFs to streamline the preparation and organization of equipment, ensuring nothing is missed. Try out the new PDF overview feature today and enhance your booking management process.

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We enhanced the asset page by implementing a more comprehensive overview and introducing a tabbed layout. This improvement allows users to easily navigate between different sections, providing a clearer and more organized view of asset details.

You can now group assets into kits, simplifying the management of related assets. Each kit can be customized with a name, picture, and description, and assigned to users for a more streamlined experience. When an asset is part of a kit, you'll see the kit information on both the asset page and the asset index.

We're thrilled to introduce a powerful new enhancement: the ability to link custom fields to categories. This means that custom fields will now dynamically appear based on the category assigned to an asset, ensuring that you only see the relevant information when you need it most.

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You now have the freedom to manually update the GPS location of an asset, reflecting our commitment to offering flexibility and choice in managing your assets. Currently, you can scan a tag to automatically update its GPS location. However, if you prefer more control, you now have the option to update it manually or choose not to share your location when prompted by your device.

We've added an "Add to Calendar" button to the booking page for past bookings. This generates an ICS (Internet Calendar Subscription) file containing essential information about the booking, along with a link to the booking page. Now, you can easily add your bookings to your preferred calendar app or platform, keeping track of your schedule will become a breeze.

Introducing a groundbreaking feature: the capability to scan unclaimed QR codes and seamlessly link them to existing assets or generate new ones. With this update, scanning an unclaimed QR code offers two choices: either register a new asset or link it to an existing one. This empowers you to create unclaimed labels, affix them to your items, and effortlessly incorporate them into your workspace database. Say goodbye to coordination delays with our team or concerns about reprinting QR codes.

After reviewing feedback from both users and our team, we made significant improvements to the dropdown component used for filters and select fields in the app. These changes have boosted performance and responsiveness, especially benefiting mobile users interacting with filters and select fields.

We've upgraded our QR scanner to be compatible with desktops, tablets, and mobile devices. Now, effortlessly scan shelf asset QR codes using your preferred device. This enhancement provides increased flexibility across different scenarios.

We're transitioning from Magic Links to One-Time Passwords (OTP) to enhance platform security and reliability, especially with Microsoft Safe Links. OTP offers instant, secure authentication via codes sent to your email, overcoming Magic Links' expiration and interception issues. To use OTP, add your email, verify the code, and complete login. New Shelf registrations will automatically employ OTP for improved security and convenience. Our commitment to seamless access and top-notch user experiences remains steadfast, with OTP representing a step toward enhanced functionality and peace of mind for all Shelf users.

Now, directly from the asset index page, you have the convenience of sorting your assets by status (available, in custody, checked out). This enhancement seamlessly complements bookings, providing you with a comprehensive overview of your assets' availability.

Introducing the "add another" button on the asset and location creation page, enabling you to swiftly generate multiple assets or locations without navigating back to the main page. This update streamlines your workflow, saving you valuable time.

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Self-service users have limited user management capabilities, can create bookings for themselves, but can't handle check-outs or check-ins. They can only manage their own account details, with no access to creating or inviting new team members. Their focus is on asset viewing and personal booking creation.

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'Bookings' offers a comprehensive solution that allows asset managers and self-service users to reserve a group of assets for future dates, ensuring that every piece of equipment is used to its full potential without the risk of double-booking. This feature is not just about booking; it's about ensuring the right asset is available at the right time for the right person.

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A workspace that was upgraded with a Team subscription. Owning a Team workspace gives you permission to invite users to your workspace and use them as team members. You can assign them a role depending on your and their needs. Upgrading your workspace to Team will unlock all Plus features like Unlimited custom fields, Asset Import / Export, Bookings and more.

Customize your workflow by adding custom fields to your assets. Custom fields let you store extra information based on your own preferences. Within Shelf, you have the flexibility to define the field type and enabling the storage of diverse content within each field.

After dedicating over six months to developing Shelf, the team proudly unveiled an early version of our product to the public. Our MVP boasted a focused set of features, including Categories, Tags, Locations, and the ability to assign custody over assets. Without delay, we immediately began building upon this strong foundation to enhance the platform further.